UCSF Research Data Services

Services supported by Academic Research Systems (ARS) and other departments outside of ARS are included below. ARS-supported services are marked with an asterisk (*).
Title
What Is Available? What Does It Support? Application Type Permission Required Access Request Process Includes ID Information Pricing Model Project Phase(s) Supported
UCSF Data Catalogue Descriptions of fields available in UCSF dashboards Interpretation of data Web-based content

UCSF staff or faculty must complete a form available at http://datacatalog/ucsfmedicalcenter.org.

No No charge Hypothesis Generation, Study Design
UCReX* Limited clinical data from all UC medical campuses Identification of possible study populations at UC Davis, UC Irvine, UCLA, UC San Diego, and UCSF. Web-based query tool UCSF staff or affiliate

UCSF staff or faculty complete ServiceNow Request form (https://myresearch.ucsf.edu/uc-rex).

No No charge Hypothesis Generation, Cohort Sizing, Population Identification
UCReX Data Consultation* Data extracts from UC medical campuses. Recruiting information or datasets for analysis of data from UC Davis, UC Irvine, UCLA, UC San Diego, and UCSF. Consulting service UCSF staff only

UCSF staff or faculty complete ServiceNow request form through ARS clinical data consultation at https://myresearch.ucsf.edu/clinical-data-research-consultations.

Yes (with CHR approval) No charge Population Identification
Research Data Browser (RDB)* UCSF clinical data since June 2012 without patient identifiers Exploration of clinical data for researchers Web-based UCSF staff or affiliate

UCSF staff or faculty must complete an Account Request Form (ARF) at https://it.ucsf.edu/services/research-data-browser and obtain supervisor approval.

Contact ARS Staff for re-identification at its-arssupport@ucsf.edu.

De-identified for browsing purposes. May be re-identified by ARS staff with CHR approval. No charge Hypothesis Generation, Cohort Sizing, Population Identification, Creating Data Sets
Oncore Clinical Trials Management System (CTMS) Clinical Trials Management System OnCore is a comprehensive clinical research management system designed for clinical research operations & data management. OnCore is the system of record for coverage analysis of all clinical research studies conducted at UCSF. OnCore also supports biospecimen management and a registry platform for defined populations and/or clinical events. Web-based UCSF staff or affiliate

New users mus contact Translational Informatics Help Desk at oncore@ucsf.edu or call 415-502-0669.

 

Yes No Charge Study Design, Coverage Analysis, Budgeting and Invoicing, Population Identification, Recruiting/Outreach, Data Collection, Clinical Tracking, Creating Data Sets, Analysis and Publication
Data Management Consultation Services Consultation and services in database development, data processing, reporting, data cleaning, large data set analysis and grant and manuscript preparation. Researchers lacking data management expertise looking to create a study data set or prepare a data set for statistical analysis. The consultation is provided in person (one-on-one). The consultation is not web-based. UCSF staff or affiliate

Client request services through http://accelerate.ucsf.edu.

$110/hour, first hour free. Hypothesis Generation, Study Design, Population Identification, Data Collection, Creating Data Sets, Analysis and Publication
Cohort Selection Tool* Limited APeX and Axium (dental) clinical data from UCSF Identification of possible study populations Web-based query tool UCSF staff or affiliate

UCSF staff or faculty must complete at ServiceNow request form at https://myresearch.ucsf.edu/clinical-data-research-consultations.

No No charge Hypothesis Generation, Cohort Sizing
ARS Clinical Data Research Consultation* Consulting in APeX data and extracts for research purposes.

UCSF staff or faculty complete ServiceNow request form through ARS clinical data consultation at https://myresearch.ucsf.edu/clinical-data-research-consultations.

 

$106/hour, first 8 hours free. Hypothesis Generation, Cohort Sizing, Study Design, Population Identification, Clinical Tracking, Creating Data Sets
APeX Reporting Workbench Identified UCSF clinical and financial data since June 2012, mostly used for “real-time” reporting. Medical center operations, provider panel management and cost accounting (EPSI) systems. Self-service graphical interface accessed via APeX login UCSF staff only

New APeX account users must complete an Account Request Form (ARF) at http://arf/ to establish login credentials. A user's professional profile determines the level of access he or she can obtain (for example, a physician will have a different level of Reporting Workbench access than a nurse manager).

Yes No charge Hypothesis Generation, Cohort Sizing, Study Design, Population Identification, Recruiting/Outreach, Data Collection, Clinical Tracking, Creating Data Sets
APeX Crystal Reports Identified UCSF clinical and financial data available from APeX G-Live (June, 2012). In some cases Clarity has historical encounter prior to APeX. Clarity is the primary database. Crystal Reports are generated from Clarity and provide data requirements utilized by UCSF and customers external to UCSF. Self-service graphical interface accessed via APeX Citrix icon. In some cases reports are delivered via secure email to internal and external users. UCSF staff only

New users request access by completing an Access Request Form (ARF) at http://arf/. A user's Crystal Reports access level is based on his or her professional profile.  External users have Crystal (aka Clarity) report access through MD Link or via Secure email.

Yes No charge Hypothesis Generation, Cohort Sizing, Study Design, Population Identification, Data Collection, Clinical Tracking, Creating Data Sets, Analysis and Publication
APeX Clarity Comprehensive access to APeX clinical data Operational reporting and other data analysis of information in APeX. Clarity is not a web-based application, but data is accessed via SQL Server and Crystal Reports. UCSF staff only

Analyst must receive Epic training in Madison, Wisconsin.  See ARS Clinical Data Research Consulting or APeX reporting for services.

Yes No charge Hypothesis Generation, Cohort Sizing, Study Design, Population Identification, Data Collection, Clinical Tracking, Creating Data Sets, Analysis and Publication
APeX Ad Hoc Report Request Used for any sort of ad hoc reporting when data is not available within the existing reports. Medical center operations: especially used by clinic managers, revenue directors, accounting personnel, coders, and researchers. Web-based ServiceNow platform UCSF staff or affiliate

Report access requests are completed in the ServiceNow Employee Self Service (ESS) portal at https://ucsf.service-now.com/ess/apex_requests.do.

Yes No charge Hypothesis Generation, Cohort Sizing, Study Design, Population Identification, Data Collection, Clinical Tracking, Creating Data Sets